Employment Type: Full-Time

Location: Hermosillo, Sonora

As our company continues to grow, we are seeking an experienced Controller / Accounting & Office Manager to oversee the company's accounting operations, financial reporting, contract administration, insurance compliance, and office management. This individual will become a key member of our management team and work directly with executive leadership.

Position Summary

The Controller / Accounting & Operations Manager will be responsible for managing all accounting functions, financial reporting, office administration, insurance compliance, contract administration, and supporting executive management. The ideal candidate will have extensive construction accounting experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Primary Responsibilities

Accounting & Finance

• Oversee all accounting operations

• Full-cycle Accounts Payable and Accounts Receivable

• Job cost accounting

• Bank reconciliations

• Credit card reconciliations

• General Ledger maintenance

• Cash flow management

• Monthly financial statements

• Budget preparation and forecasting

• Financial reporting for management

• Customer billing and collections

• Vendor payment processing

• Maintain W-9 files and prepare annual 1099s

• Assist with the company's CPA for monthly, quarterly, and year-end reporting

• Maintain accurate accounting records in QuickBooks

Construction Administration

• Review and administer construction contracts

• Manage subcontract agreements and contract documentation

• Process preliminary notices, lien waivers, and lien releases

• Assist with project startup and closeout documentation

• Track project compliance requirements

• Coordinate project documentation with Project Managers and General Contractors

Insurance Administration

• Manage Certificates of Insurance (COIs)

• Coordinate insurance requirements with General Contractors, owners, subcontractors, and vendors

• Process insurance requests, endorsements, and renewals

• Work directly with insurance brokers and carriers

• Track insurance compliance for projects and subcontractors

• Assist with workers' compensation audits and insurance claims when necessary

Office Operations

• Oversee day-to-day office operations

• Maintain office procedures and administrative systems

• Support executive management

• Assist with onboarding paperwork and employee records

• Maintain company files and document retention

• Provide administrative support as needed

Qualifications

• Minimum 5 years of construction accounting experience

• Strong knowledge of construction accounting principles

• Experience managing Accounts Payable, Accounts Receivable, and job costing

• Experience reviewing construction contracts

• Experience handling insurance compliance and Certificates of Insurance

• Strong QuickBooks experience (required)

• Microsoft Excel proficiency

• Procore experience preferred

• Excellent organizational and communication skills

• High attention to detail

• Ability to manage multiple priorities in a fast-paced environment

• Self-motivated with the ability to work independently

• Bilingual English/Spanish is highly preferred

Preferred Experience

• Commercial construction accounting

• Job costing and progress billing

• Retention billing

• Contract administration

• Insurance compliance

• Lien processing

• Financial reporting

• Budgeting and forecasting

• Payroll support

• Office management

What we offer

• Competitive salary

• Major Medical Health Insurance.

• Enjoyable PTOs after the first year of working with us

• Opportunity for advancement & growth in a rapidly expanding team.

• Mentorship, learning & education programs

• Monthly employee events